Purge & Compliance
Discovery
Data Cleanup
Job Engine
Email Purge & Compliance
Sure, compliance issues force you to keep specific emails. But just because you can’t purge all email doesn't mean you should keep it all either. With current cost-savings initiatives, continually purchasing newer, bigger hard drives to keep up with the growing rate of email usage is no longer cost effective. In today's economy you need to make your current hardware investment last longer. With Logistic for Lotus Domino’s job-based engine, you can keep your servers disk space usage low by purging email based on:
Logistic's flexible job engine allows you to create thousands of combinations of jobs. Based on the job's configuration, Logistic can take three actions:
Return on Investment
Your ROI comes in many forms.
From hard dollars and cents to more elusive personnel and Domino server resources, the greatest return might be the peace of mind in knowing that you have one less thing to worry about with your Domino environment.
Sure, compliance issues force you to keep specific emails. But just because you can’t purge all email doesn't mean you should keep it all either. With current cost-savings initiatives, continually purchasing newer, bigger hard drives to keep up with the growing rate of email usage is no longer cost effective. In today's economy you need to make your current hardware investment last longer. With Logistic for Lotus Domino’s job-based engine, you can keep your servers disk space usage low by purging email based on:
- Age
- Content
- File attachments
- View/folder location
- And more
Logistic's flexible job engine allows you to create thousands of combinations of jobs. Based on the job's configuration, Logistic can take three actions:
- Purge the message
- Generate a report (i.e. a list of users who have one or more messages matching the job's configuration)
- Send an e-mail notification (generally used to send a notification to users listing documents to be purged on the next run)
Return on Investment
Your ROI comes in many forms.
- Saving your Domino server resources such as drive space and CPU cycles
- Less administrative overhead
- More productive employees
- A solid action plan for sensitive data leaks
- Tens of thousands of dollars saved
- Hundreds of man-hours reclaimed
From hard dollars and cents to more elusive personnel and Domino server resources, the greatest return might be the peace of mind in knowing that you have one less thing to worry about with your Domino environment.
Discovery
Its 3pm and the legal department has just caught wind of a potential case headed their way. They need to see every email in the system that contains the phrase “stock quote” or “stock price” sent to or from all the executive officers and their administrative assistants. And they tell you they need it tomorrow morning.
Ordinarily you’d panic. But not today. Logistic for Lotus Domino has built-in email discovery tools. You simply create a Notify job with content filtering set to include all emails with “stock quote” or “stock price” sent to or from the executives and their AA's and you’re done. You’re home on time for dinner, play with the kids, and in the morning the reports are waiting in your Notes inbox.
You’re an email rock star!
Email legal discovery is 100% transparent to the end-user, so it can be used for HR and legal purposes that require confidentiality. You can search for file attachments or any word/phrase in any field in any email. Content searching can even be conditional:
([Body] CONTAINS “project abc” OR “project xyz”)
AND NOT ([Subject] CONTAINS “company confidential”)
Database Statistics
How many users have the latest, corporate approved Domino email template applied? Even worse, how many have accidentally applied the personal address book template to their email database? How many have 1GB email databases? Or how many have more than 60% white space?
These answers are easy to find with Logistic for Lotus Domino. Every time it runs it collects statistics about your users mail databases and tracks them internally in the Logistic database.
Stop running reports.
Stop scrolling through the Administrator client adding up numbers.
Everything you need is in Logistic for Lotus Domino. It’s categorized and added. Nothing could be simpler.
Its 3pm and the legal department has just caught wind of a potential case headed their way. They need to see every email in the system that contains the phrase “stock quote” or “stock price” sent to or from all the executive officers and their administrative assistants. And they tell you they need it tomorrow morning.
Ordinarily you’d panic. But not today. Logistic for Lotus Domino has built-in email discovery tools. You simply create a Notify job with content filtering set to include all emails with “stock quote” or “stock price” sent to or from the executives and their AA's and you’re done. You’re home on time for dinner, play with the kids, and in the morning the reports are waiting in your Notes inbox.
You’re an email rock star!
Email legal discovery is 100% transparent to the end-user, so it can be used for HR and legal purposes that require confidentiality. You can search for file attachments or any word/phrase in any field in any email. Content searching can even be conditional:
([Body] CONTAINS “project abc” OR “project xyz”)
AND NOT ([Subject] CONTAINS “company confidential”)
Database Statistics
How many users have the latest, corporate approved Domino email template applied? Even worse, how many have accidentally applied the personal address book template to their email database? How many have 1GB email databases? Or how many have more than 60% white space?
These answers are easy to find with Logistic for Lotus Domino. Every time it runs it collects statistics about your users mail databases and tracks them internally in the Logistic database.
Stop running reports.
Stop scrolling through the Administrator client adding up numbers.
Everything you need is in Logistic for Lotus Domino. It’s categorized and added. Nothing could be simpler.
Data Cleanup
No matter the size of your organization, one of the most arduous tasks an administrator can perform is a data cleanup. As hard as the organization might try to remind user’s with access to sensitive data that they are not allowed to discuss it via email, they will forget.
Cleaning up after a sensitive email data “spill” can take several employees hours to complete. Besides the obvious cost in time and loss of productivity, the longer the sensitive data is in a user’s inbox, the more likely they are to read it or unknowingly forward the data. This not only increases the scale of contamination, it also makes it much more likely that the person in charge of manually scanning user’s mail databases will miss the forwarded email which stills leaves the organization vulnerable.
Logistic for Lotus Domino’s content and file attachment filtering can reduce these risks. A simple job configured to report on all emails containing the sensitive word, phrase, and/or file attachment will reveal just how far the contamination spread. Modifying the job to purge these emails will eliminate the contamination, regardless of how many people have forwarded or replied to the email.
Centralized Management
You love Domino. We love Domino. But let’s be honest, it’s not always easy to find your way around. Some configuration is done in the Domino Directory, some in Administration Requests, and yet other options are available directly through the notes.ini file. We could name more, but you get the point.
That’s why one of the key engineering goals of Logistic for Lotus Domino was easy to use, centralized management. No hunting. No searching. Everything you need right there in one database.
Almost every field in every document has pop-up help. Yes, we wrote a manual, but we know you won’t have time to read it. That is why we spent significant time building Logistic in a manner that will help you get your job done quickly, easily, and with as little reference to the manual as possible.
No matter the size of your organization, one of the most arduous tasks an administrator can perform is a data cleanup. As hard as the organization might try to remind user’s with access to sensitive data that they are not allowed to discuss it via email, they will forget.
Cleaning up after a sensitive email data “spill” can take several employees hours to complete. Besides the obvious cost in time and loss of productivity, the longer the sensitive data is in a user’s inbox, the more likely they are to read it or unknowingly forward the data. This not only increases the scale of contamination, it also makes it much more likely that the person in charge of manually scanning user’s mail databases will miss the forwarded email which stills leaves the organization vulnerable.
Logistic for Lotus Domino’s content and file attachment filtering can reduce these risks. A simple job configured to report on all emails containing the sensitive word, phrase, and/or file attachment will reveal just how far the contamination spread. Modifying the job to purge these emails will eliminate the contamination, regardless of how many people have forwarded or replied to the email.
Centralized Management
You love Domino. We love Domino. But let’s be honest, it’s not always easy to find your way around. Some configuration is done in the Domino Directory, some in Administration Requests, and yet other options are available directly through the notes.ini file. We could name more, but you get the point.
That’s why one of the key engineering goals of Logistic for Lotus Domino was easy to use, centralized management. No hunting. No searching. Everything you need right there in one database.
Almost every field in every document has pop-up help. Yes, we wrote a manual, but we know you won’t have time to read it. That is why we spent significant time building Logistic in a manner that will help you get your job done quickly, easily, and with as little reference to the manual as possible.
Job Engine
At the heart of Logistic for Lotus Domino is a powerful, job-based processing engine. The job engine was built with simplified configuration as a key design point, but this does not mean it is simplistic. The engine can handle complex, multi-dimensional jobs which can be created effortlessly in a matter of minutes.
Jobs begin with three possible outcomes: Purge, Report, or Notify. From there, simple point-and-click actions allow you to quickly configure jobs based on email age or date, email view/folder location, email form type, email content keyword or phrase for any field (even hidden ones!), file attachment, database owner, Domino server, day of the week, and much more.
Domino Native
Windows. AIX. Red Hat. Solaris. Suse. z/OS.
Domino 6. Domino 7. Domino 8. Domino 8.5. Domino Next.
It doesn't matter. Logistic for Lotus Domino is a pure Domino application. Written in LotusScript, it can run on any platform and operating system that Domino can run on. That means:
Logistic comes with a simple LotusScript-based installer (can be bypassed by expert administrators) and requires absolutely no downtime to install or configure. No Domino server tasks to load or restart. No INI parameters to modify. It is all self-contained in one, simple to use Domino database. And unlike similar tools, Logistic does not require any email template modifications in order to take full advantage of it’s powerful features.
At the heart of Logistic for Lotus Domino is a powerful, job-based processing engine. The job engine was built with simplified configuration as a key design point, but this does not mean it is simplistic. The engine can handle complex, multi-dimensional jobs which can be created effortlessly in a matter of minutes.
Jobs begin with three possible outcomes: Purge, Report, or Notify. From there, simple point-and-click actions allow you to quickly configure jobs based on email age or date, email view/folder location, email form type, email content keyword or phrase for any field (even hidden ones!), file attachment, database owner, Domino server, day of the week, and much more.
Domino Native
Windows. AIX. Red Hat. Solaris. Suse. z/OS.
Domino 6. Domino 7. Domino 8. Domino 8.5. Domino Next.
It doesn't matter. Logistic for Lotus Domino is a pure Domino application. Written in LotusScript, it can run on any platform and operating system that Domino can run on. That means:
- No bloated DLLs or JARs
- No executables to install
- No downtime for installation or configuration
- Adheres to Domino security
- Platform independent
Logistic comes with a simple LotusScript-based installer (can be bypassed by expert administrators) and requires absolutely no downtime to install or configure. No Domino server tasks to load or restart. No INI parameters to modify. It is all self-contained in one, simple to use Domino database. And unlike similar tools, Logistic does not require any email template modifications in order to take full advantage of it’s powerful features.
Logistic for Lotus Domino
Logistic makes email purge, compliance, and legal discovery for the IBM Lotus Notes / Domino email system simple. The robust, easy to use job engine allows Domino administrators to quickly schedule jobs based on numerous factors such as email age, email view/folder location, email form type, email content, and email file attachments. From a 30-day Lotus Notes Inbox purge, to out of compliance notifications, to legal discovery of any word, phrase, or attachment in any field in any email message. No other product for the IBM Lotus Notes / Domino environment allows the purge, compliance, and discovery flexibility of Logistic for Lotus Domino in such a simplified package.
